This is the short and the long of it
William Shakespeare
CHAPTER 67
MAINTAINING PROVISIONING THROUGH SPACE DEPARTMENT TRANSITION : TERMS OF REFERENCE
1. Background. The relocation of and the formation of D Space and movement up the transformational staircase enables new ways of working and efficiencies to be made. There are, however, areas where support to operations may suffer in the short term if mitigation is not taken. One such area is provisioning. There will be a requirement to continue to provision for legacy equipments during and well beyond the formation of D Space and the move to the Space Hub .
2. Context. Mindful of the specific issues that collocation and merger bring to the staff and the importance of the work conducted, PDSp has initiated an external study focussing on these matters to ensure that an appropriate and robust risk mitigation strategy is established to safeguard support to operations.
3. Aim. The aim of the study is to ensure that support to operations is maintained during the period of transition and beyond.
4. Timings. The aim is for the study to take approximately 2 months.
5. Scope. The Study is to examine all aspects of maintaining the provisioning function during transition and for the duration of legacy equipment run on, but, specifically, should:
a. Identify stakeholders and their requirements.
b. Identify the optimum organisational and support solution during and post relocation.
c. Examine the organisation, skills and processes involved.
The scope of the activity for the study is to include:
a. Diagnostic Phase. Identifying the strategic intent through examining:
i. Customer environment and deliverables.
ii. Organisational structure.
iii. Locations.
iv. Systems.
v. Reporting requirements – internal and external.
vi. Supply chain.
vii. Emerging Support Strategies.
viii. Competencies and training.
The output of this phase will be gap analysis between existing and future requirements and options and recommendations for bridging the gap.
b.Analysis Phase. This phase will:
i. Identify and record risks to delivering current outputs during and post relocation.
ii. Identify any criticality through probability and impact assessments.
iii. Derive risk mitigation options.
iv. Deliver relocation risk management strategy, plans, register and early reports.
v. Provide a report detailing the recommended risk mitigation strategy.
6. Contributors. The following will consulted during the study.
a. Cluster Leaders.
b. Affected Integrated Project Team leaders.
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